External Resource Verification Form

Instructions

All students receiving any financial support from an external agency, foundation, organization, employer or government for the 2023-2024 academic year MUST complete this form by June 15, 2023.

HKS is responsible for collecting and tracking funding information for all students. If you are receiving funding from multiple sources, please submit a form for each source, and provide a separate letter of support from each source.

In the event that you are awarded a fellowship, scholarship, or sponsorship after submission of this form, please inform us immediately in writing. We reserve the right to adjust any Kennedy School award per receipt of information of a new funding source.

This form is strictly for external resources only. Please do not include any Kennedy School, Harvard University or Kennedy School affiliated funding, i.e. McCloy Scholarship, on this form. Also, do not include resources from family members and/or friends or loans.

Basic Information

Last Name / Surname

First / Given Name

HUID

Citizenship

Program

Select the type of support you are receiving. If you are receiving an outside award make sure to provide the awarding organization’s contact information.

You selected 'other' for support duration, enter the value here (50 character limit)

Methods of Payment

Select the method of payment (select all that apply):

Harvard should invoice the supporting organization directly

My supporting organization will send funding to me; no need for Harvard to invoice them separately

My supporting organization will pay student account; no need for Harvard to invoice them separately

Do not send a copy of your student bill to your sponsor; a separate invoice will be issued.

Select which fees will be paid by your organization:

Note:
* Indicates mandatory fee for all students.

** Indicates mandatory fee for all international students and family members. U.S. citizens and permanent residents may waive this fee if authorized by the University Health Services Office.

*** Computer lab fees and HRES apartment/rental/dorm charges cannot be billed directly to a supporting organization. Student must arrange for payment of these charges with their supporting organization directly.

Other Support

Indicate other type of support (i.e. living expenses, salary, stipend, travel, family expenses, etc.) (20 character limit)

Amount

Total amount of sponsor support for the academic year (in U.S. dollars):

How much of the total support is a loan (in US dollars)?

Supporting Organization Contact Information

An official copy of the letter from your supporting organization specifying the terms of your arrangement including charges to be covered and duration of the sponsorship must be received by the SFS Office by the listed deadline.

Third-Party Billing Letter Guidelines

All third-party billing letters must:

Be printed on company letterhead and addressed to Harvard University
Include student name and Harvard ID
Indicate the start and end date of the sponsorship
List all fees your organization will cover
Indicate the maximum amount that will be paid, if applicable
Include any special billing instructions
Include the complete billing address of your organization, including a primary contact name, email address, phone and fax numbers
Be signed by an authorized official

Upload an official copy of the Third-Party Billing Letter from your supporting organization.

Name of supporting organization

Contact information of the department/individual responsible for processing payment

Contact Address Line 1

Contact Address Line 2

Contact City

Contact State

Contact Zip/Postal Code

Contact Country

Contact Name

Contact Title

Contact Phone

Contact Fax

Contact Email

Additional Information